Privacy Policy


At Biodiversity and Environmental Education Society (BEES), we are committed to protecting your privacy and security. This Privacy Policy explains how and why BEES uses the personal information you give to us, to ensure that you remain informed and in control of your personal data. It forms part of BEES's compliance with the EU General Data Protection (GDPR) 2018.


When you visit our website and use our services you trust us with your personal information. We take your privacy very seriously.


This Privacy Policy applies to all information collected through our website, any related services, sales, marketing or events.

What Personal Data do we collect and hold?

In order to provide membership services, BEES holds data you provide to us. This includes information you give when joining as a member, booking on the BEE a Nature Guide Course Programme (“the Course”) or communicating with us. For example:

  • Personal details (name, date of birth, address, email address, telephone number etc.) when you join as a member;

  • Personal information you may provide to us for use in our publications or promotional material;

  • Financial information (payment information such as direct debit or standing order details, whether donations are gift-aided, date of most recent subscription payment, date next subscription payment due, date(s) of subscription reminder letters/ emails, date of most recent other payments, list of publications to be sent);

  • Category of membership (Affiliate or Biodiversity and Environmental Educator);

  • Your particular field(s) of interest when you enrol on the Course;

  • Your level of experience when you enrol on the Course;

  • Records of any accidents or incidents during BEES events (which may include personal data, and sensitive personal data (such as information relating to health) where we will take extra care to ensure your privacy rights are protected.

  • we collect the Internet protocol (IP) address used to connect your computer to the Internet; login; email address; password; computer and connection information and purchase history. We may use software tools to measure and collect session information, including page response times, length of visits to certain pages, page interaction information, and methods used to browse away from the page.

How do we collect your Personal data?

We collect data and process data when you:

  • Become one of our affiliate members

  • Register for or book our Course

  • Ask us for information

  • Voluntarily complete a customer survey or provide feedback

  • Use or view our website via your browser’s cookies

  • Become one of our volunteers

  • Become one of our teachers

  • Become one of our employees or trustees

  • Become one of our suppliers

How do we use your Personal Data?

We mainly collect your data so that we can:

  • Administer your affiliation and send you our publications

  • Process and administer your booking and agreement to our Course

  • Send you information you may request from us regarding our activities


Occasionally, we may send you other communications regarding BEES business either electronically or by post. Examples might be: subscription change or reminder notices or notices of BEES events. We will not use the membership list to supply third parties with address lists or other information unless required to do so under UK law.

How do we store your Personal Data?

  • The membership and the Course participant data are held in a database on password protected removable storage devices and may also be stored on our secure online storage platform. In both case we retain full control of the data and who has access to the information. The computers and the database are password protected. The computers have up to date anti-virus protection software.

  • Backup copies are also made on password protected removable storage devices. Back up data will only be used to restore corrupted or lost primary data.

  • Access to that data is only available to BEES trustees and officers with whom access has been shared.

  • We will only use and store information for so long as it is required for the purposes it was collected for. How long information will be stored for depends on the information in question and what it is being used for. For example, if you ask us not to send you additional marketing information by email, we will stop storing your email addresses for marketing purposes (though we’ll keep a record of your preference not to be emailed).

  • We continually review what information we hold and delete what is no longer required.

  • We never store payment card information.

  • BEES’s website is hosted on the platform. provides us with the online platform that allows us to provide our services and sell places on our Course to you. Your data may be stored through’s data storage, databases and the general applications. They store your data on secure servers behind a firewall. 



We would like to send you information about our services that we think you might like.

  • If you have agreed to receive marketing, you may always opt out at a later date.

  • You have the right at any time to stop BEES from contacting you for marketing purposes.

  • If you no longer wish to be contacted for marketing purposes, you may unsubscribe directly in the communications we send you.


Your legal rights

You have the following legal rights:

  • The right to access – You have the right to request BEES for copies of your personal data. We may charge you a small fee for this service.

  • The right to rectification – You have the right to request that BEES corrects any information you believe is inaccurate. You also have the right to request BEES to complete the information you believe is incomplete.

  • The right to erasure – You have the right to request that BEES erases your personal data, under certain conditions.

  • The right to restrict processing – You have the right to request that BEES restricts the processing of your personal data, under certain conditions.

  • The right to object to processing – You have the right to object to BEES’s processing of your personal data, under certain conditions.

  • The right to data portability – You have the right to request that BEES transfers the data that we have collected to another organisation, or directly to you, under certain conditions.

Proof of identity will be required before exercising any of these rights (for example if a request is received the email address must match those we hold).

Please note that there are exceptions to the rights above according to GDPR ( and, though we will always try to respond to your satisfaction, there may be situations where we are unable to do so.


If you wish to exercise your rights please write to


Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our website, we may collect information from you automatically through cookies or similar technology.

For further information, visit

How do we use cookies?

There are a number of different types of cookies, however, our website uses:

  • Essential cookies - these are necessary cookies which help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies.

  • Functionality – we use these cookies so that we recognise you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.

  • Advertising – we use these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address. We sometimes share some limited aspects of this data with third parties for advertising purposes. We may also share online data collected through cookies with our advertising partners. This means that when you visit another website, you may be shown advertising based on your browsing patterns on our website.

  • Statistics – We use these cookies to help us to understand how visitors interact with our website by collecting and reporting information anonymously.

How to manage cookies

You can set your browser not to accept cookies, and the website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

Privacy policies of other websites

Our website may contain links to other websites. Our Privacy Policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

Changes to this Privacy Policy

BEES keeps its Privacy Policy under regular review and places any updates on this web page.

This Privacy Policy was last updated on 01/11/2020.